Viventium Talent
It’s no secret that there are more job openings today than there are health care workers to fill these roles. It’s also no secret that this issue will continue to persist year after year as the population continues to age. Not only do you have to find good candidates but you also cannot afford to lose them through the interview process or while you are onboarding them!
Talent acquisition is where it all begins. After all, the old adage “you never get a second chance to make a first impression” rings true when hiring. Adding a new employee to your company is both exciting and nerve-wracking – after all, once you’ve made an offer and they’ve accepted, you now have a laundry list of items to complete for both compliance reasons and to help acclimate them into your company culture.
So while you’re focusing on identifying the right people to hire, we’ll give you a seamless solution to help you keep track of the whole process, from recruiting to applicant tracking to onboarding and all the nitty-gritty details in between.
Talent Features
Attract Talent
- Intelligent distribution to 80+ job boards and social sites
- Unique native integrations with Facebook, ZipRecruiter, and Indeed
- Address Spanish-speaking market through an exclusive partnership with Univision
- Simplify hiring process via 1-click apply and automated screening
- Optimize visibility with branded job postings and careers pages
Engage Applicants and Manage Performance
- Easily manage communication and schedule interviews
- Bulk text message applicants with templates
- Customize notes and workflows
- Verify licenses and background checks
- Send electronic documents to candidates during hiring process
- Actively follow and analyze workforce, recruitment, and hiring trends
- Breakdown application performance across job boards and social sites
Onboarding
- Customize setup specific to each company or division
- Track progress of new hires via a dashboard and hire directly into Viventium Payroll
- Assign custom onboarding plans by job title or role
- New hires complete tasks within Viventium Employee Self Service
- Collect onboarding data including I-9 employment eligibility verification, tax withholdings, and direct deposit
- Upload signature-ready custom documents and track progress
- Keep compliant with a full audit trail for all tasks
- Include any kind of information you would like new hires to review as they onboard
- Request that new hires upload certificates or licenses, which automatically flow into their employee profile
- Digitize any document, including the employee handbook acknowledgement and company-specific policies
- Offer downloadable documents for your employees to fill out and sign
- Seamless integration with Viventium Benefits Administration and Viventium Learning
E-Verify
- Internet-based system that compares employees' Form I-9s to data from the U.S. Department of Homeland Security and SSA
- Confirm employment eligibility in 3 easy steps and receive results within seconds
WOTC
- Federal program giving employers up to $9,600 in tax credits per employee
- Employee criteria includes SNAP (food stamps), TANF, and SSI recipients, veterans, ex-felons, long-term unemployed, and those living in low-income areas
- WOTC-eligible candidates will display the estimated tax credit value in the candidates application
- Automate the collection of documents to get your WOTC certificate
Onboarding at a Glance
Tasks
Tasks that new hires commonly need to complete, including I-9 employment eligibility verification, tax withholding elections, and direct deposit, are provided to you automatically. You can also create custom tasks, like uploading a copy of your employee handbook and requiring new employees to acknowledge they’ve read it.
Plans
Tasks can be combined into plans, making it easier to assign a bunch of tasks at once. Plans allow you to customize the order of steps as well as whether they are required or optional.
Have departments or positions requiring different documents and training? Add multiple plans that have different tasks per employee group!
Onboarding Dashboard
Add new hires, assign them tasks, track their progress, and review their uploaded documents all from this dashboard. PDF copies of completed and signed forms like I-9s, W4s, and employee handbooks are also retained along with audit trails of signatures, helping ensure you’re compliant. Once hired, they immediately become an employee in Viventium Payroll.
ESS
Speed up the onboarding process and reduce errors with Employee Self Service. New hires can add their personal information, elect tax withholdings, electronically sign documents, and more, all with a digitized process that can be completed anywhere. You can also include trainings to help new employees engage with their teams.
Client Spotlight
Get Industry Specific
Home Care
Home health care is experiencing a candidate shortage – but more people than ever are planning to age in place. With smart job post distribution, social media integrations, and unlimited texting, we prioritize efficiency and speed so you can connect with top candidates before they go elsewhere.
Learn More >Skilled Nursing
On average, hiring a new nurse takes 49 days, but members of your community need great care right now. Schedule interviews, take notes on applications, and make offers through our applicant tracking system. Centralize your hiring process so you and your team can make a decision quickly, even if your communities are miles apart.
Learn More >Other Industries
When it comes to hiring, one size doesn’t fit all. We offer customizable workflows to reflect the actual steps you take during recruiting and hiring, predicting the paperwork your new hires will need to complete to help you understand employee readiness. Maintain candidate records through the application process and beyond, so you can easily reconnect in the future.
Learn More >Real-Time Resources
These resources from Viventium will help you stay on top of the latest in talent acquisition and onboarding.
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Senior care facilities house one of our most precious populations: those that witnessed important events in American history, such as the first man to walk on the moon and the civil rights movement, and who shook their hips to Elvis Presley and took their dates to drive-ins.
Read BlogHow Home Care Agencies Can Adjust Hiring and Onboarding Processes During COVID-19
It’s no secret that finding and retaining caregivers is the number one obstacle home care agencies face today. In 2020, that became – well – even more challenging! As COVID-19 sped up in April, the Home Care Association of America reported that 60% of home care organizations were experiencing staff call-offs and quickly became a struggle to find talent.
Read BlogWhy Home Care Agencies Should Take a Closer Look at WOTC
There are so many things employers need to track when hiring new employees, including everything from legal and company policy documents to forms and paperwork. Although all of these are required, what many employers often forget is that there are also ways to put money back into their agency’s pocket when they hire WOTC-eligible employees.
Read BlogTreat Your Employees Like They’re Still Candidates
The sun is shining longer, flowers are blossoming, Netflix is premiering new shows, performance reviews are finally done — life and work are brimming with exciting new possibilities! You’re feeling good! This is exactly how candidates feel when you tell them they’re hired. It’s also how you probably feel after your best candidate accepts a job offer. All that time and effort on both sides have finally earned you both the prize you desired.
Read BlogHow to Tell Your Employer Brand Story to Future Talent
When you’re looking for a new job, what draws you to a company? There are some obvious answers – the mission, the benefits, the location – but what about the employer brand story? (If your answer is, “what’s that?” then this blog is definitely for you!) Employer brand was a hot topic of 2017, particularly among talent acquisition conferences like Indeed Interactive, Glassdoor, and Talent Connect, and will continue to be prevalent throughout 2018.
Read BlogCould Your Company Benefits be one of the Major Reasons for Employee Turnover?
That very first experience with onboarding, alongside other important factors, such as culture, compensation, job security, manager behavior, and growth opportunities, can influence whether an employee will stay long-term. So, what if you did all of that perfectly and still experience higher than normal turnover? Perhaps there is another area that impacts your retention rate – benefits.
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